Meeting Room Terms & Conditions
These Terms & Conditions are in place to serve the users of our meeting rooms so that we can continue to meet the needs of our community. These Terms & Conditions are subject to change - please refer back to them regularly and contact us if you have any queries.
General
- All our facilities are shared - please respect all users and limit your activities to the space you have booked.
- Booking times include set-up and clean-up - to allow time for you to comfortably prepare for your event, and then leave the space as you found it.
- Please return the tables and chairs to their original layout.
- Please return all resources to their applicable place.
- On the rare occasion that space optimisation is necessary, users may be offered an alternative room.
Groups
- All groups must have a nominated point of contact who is responsible for the group and the building for the duration of their booking.
- Adult supervisors (age 20+) are required for child and youth events - the recommended number of supervisors required is one adult per five children.
Cancellations & Amendments
- In the event of cancellation or amendment to a booking, please let us know as soon as possible and no later than three days prior to your booking.
- On the rare occasion that there is an emergency, it may be necessary for us to cancel your booking - in this event, every effort will be made to reschedule your booking. If this is not possible, a full refund will be provided.
Cleaning & Maintenance
- Please leave the space clean and tidy.
- Please remove any rubbish and use the equipment supplied to clean up before you leave.
- A fee may be charged for any additional cleaning required by staff or contractors as a result of your booking.
- Users are liable for any equipment or property damage as a result of the user's actions.
Security
- Users of our spaces must keep their PIN, alarm codes or swipe cards secure at all times.
- Please notify staff immediately in the event that your PIN, alarm code or swipe card is disclosed or stolen.
- Please ensure that you do not provide access to the building to members of the general public - including bathrooms - for the duration of your booking.
- Users making bookings outside of business hours are responsible for the security of the building.
- Users should enter the meeting rooms only during their booking time - entering the building outside of this time may activate an alarm, resulting in security action and a fee.
Health & Safety
- While using our rooms, it is the users responsibility to take all practical steps to ensure the health, safety and well-being of yourself and your group.
- Please keep all exits clear and visible at all times.
- Please familiarise yourself with the:
- Evacuation Plan - located at all entry and exit points
- Assembly Point - in or near the adjacent carparks
- First Aid Kits - located in cupboards or kitchen facilities.